Planning template · 30 topics
Event planning mind map template
An event planning mind map covering the goal, budget, venue, guests, programme, suppliers, promotion and the day's run sheet, for a party, meetup or conference.
Who it is for
- An office manager organising a team day, launch party or awards night.
- A volunteer running a meetup, fundraiser or community fair.
- Someone planning a big birthday or anniversary party for family and friends.
How to use it
- Open the template and write the event name, date and expected head count in the central topic.
- Fix the goal, budget and venue first, since every other choice depends on them.
- Turn the Day branch into a run sheet with times and names, and share it as a PNG with helpers.
The outline
Every topic in the template, as it opens in the editor.
Event plan
- Goal
- Why the event is happening
- What a good outcome looks like
- Budget
- Total and who signs it off
- Venue, food and drink
- Contingency of about a tenth
- Venue
- Capacity and access
- Date held and deposit paid
- Wet-weather or backup plan
- Guests
- Invite list and RSVPs
- Dietary and access needs
- Programme
- Arrival and welcome
- Main session or entertainment
- Close and thanks
- Suppliers
- Catering
- Sound, lights and screens
- Photographer
- Promotion
- Invitation or event page
- Reminders a week and a day before
- On the day
- Run sheet with times and owners
- Set-up and pack-down crew
- Emergency contacts
Take your maps to iPhone and iPad
MindmapPal for iPhone and iPad opens .xmind, OPML and Markdown files, works offline, and keeps every map as a file you own.
Join the waitlist
Coming soon to the App Store